This process works hand-in-hand with “How to Pay a Vendor with a Credit Card”. We continue with the example of receiving an Invoice from Invacare for $1,000 for a wheelchair. We paid the Invacare invoice using our American Express card.
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Step 1 |
At the end of the month you’d receive a statement from your credit card company with the $1,000 charge (from Invacare), along with an additional $500 for other miscellaneous charges (which have not been entered). So, what you’ll do is enter an invoice in for $1,500. When you post the invoice, it would create 3 entries into the GL: a $1,000 debit to Credit Card Liability, a $500 debit to Miscellaneous expenses and a $-1,500 credit to Accounts Payable. This then clears the Credit Card liability account and creates a Payables invoice for your Credit Card: American Express. GL Account Name Debits Credits Credit Card Liability $1,000.00 Miscellaneous Expenses $500.00 Accounts Payable $1,500.00 |
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Step 2 |
After creating the Payables Invoice for your credit card, mark that invoice to pay, print the pre-check register (with appropriate check date and number), print the vendor check, print the post-check register and then post your vendor check. This will create a $1,500 debit to the Accounts Payable and a ($1,500) credit to your checking account. GL Account Name Debits Credits Accounts Payable $1,500.00 Checking Account Number $1,500.00 And you are done. The nice thing about this is that you are changing very little from the normal method of processing Payable Invoices, so it makes remembering how to do it much easier. The only changes are to the payment source when you pay the invoice with a credit card and distributing the charge for the Invacare payment to the Credit Card Liability account when you enter the VISA statement. |
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