How to Reconcile Payable Invoices to Purchase Orders.

When entering a Payable Invoice resulting from a Purchase Order, you’ll want to answer several questions:

Did we received the product associated with this Invoice and in good condition?
Have we been invoiced the expected quantity and price?
Have we already received an Invoice for this shipment? We want to make sure we do not double pay an Invoice.

Step 1	As you create the Payable Invoice for the vendor, enter your Purchase Order number in the Order field. As you do, the system will calculate the expected Invoice Amount based on the quantity of items received and the price you expected. The system will also look up the Ledger Inventory Account for each item in our Purchase Order and disperse the Invoice Amount to the proper Account IDs.
Step 2	Compare the Invoice Amount calculated from your Purchase Order to the Amount of your Invoice. If the two amounts agree, or differ only by the amount of Freight, you can continue without further research, confident that the Invoice is valid.