Occasionally when a customer places an order for high-end rehab equipment, you may require a deposit. You enter the deposit and order and deliver the equipment. So now you need to apply the deposit to the outstanding Invoice for equipment.
In order to do this, we will remove the payment amount from the Deposit Invoice and apply that same payment amount to the outstanding Invoice for equipment.
| Step 1 | From the Payment List, you fill in the check edit with the payor and customer name. Then you go to Edit and choose Payment on Account |
| Step 2 | Then you see all the open invoices for this customer. You then choose the deposit, which will be a negative payment. See above to the last record (100.00). Then you choose the invoices you want to apply the money. You can choose 1 invoice or several invoices. |
| Step 3 | Print the Payment Audit Report and you will see a negative payment to the Deposit Invoice and a positive payment to the Invoice(s) that will total the amount. Since the payments balance each other out, there is no change to Cash-In-Bank when you post these payments.
See the Payment Audit report below. |
Tip: Check that you entered the payments correctly by noting that they do balance to zero.
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